Challenges are escalating as the need for speed perpetuates ad-hoc approaches to project management.
Organizations are counting on modular, team-based approaches to digitize their businesses and create new, innovative products, services, and customer experiences at speed. Projects of all types require more people from both inside and outside organizations to work together in virtual teams. Strong leadership and one solution that brings teams together to make work happen are critical to success, especially in a global, pressurized environment.
Top Five Key Findings
The results show that it’s becoming increasingly challenging to effectively manage a team:
- Everyone is a project manager: 2 out of 3 professionals are not project management certified but are expected to manage projects.
- Teams are ever more diverse and virtual: 80% now collaborate across functions with a geographical dispersion of 59%. Thus, making it more difficult to communicate.
- The Project Management Office (PMO) has a stake in the game: 72% of projects are governed by a PMO, creating both challenges and opportunities for those who manage projects.
- Too many disparate tools are hurting team productivity: Teams now use an average of 5.6 approaches to support project collaboration, with 4 traditional tools at the top: email, audio conferencing, web conferencing, and spreadsheets. One-quarter say no one uses the same tools.
- Businesses are suffering the consequences: Collaboration inefficiencies waste time (reported by more than half of participants) and result in missed project deadlines (54%), among others.
One Tool That Does More
It is clear from the survey results that teams need one place to go to collaborate effectively, no matter where they are located. So, by making these capabilities available in one virtual, secure workspace, teams can elevate their communication and productivity. They would be able to:
- Plan and schedule projects collectively
- Provide highly visual, timely project status updates
- Communicate directly with anyone on the team in real time
- Access and edit project documents with version control
- Address any issues quickly
- Ensure work is progressing on schedule, at high quality
Moreover, organizations are asking their PMOs to help drive the creation of strategic, revenue-producing products, services, and customer experiences.
More than half of the survey participants have a PMO affiliation in some way. Of these, 48% are IT professionals. Respondents indicates that the PMO governs 72% of their projects . This presents another obligation for a project manager, who are already struggling with collaboration within their teams. And thats why, may not understand the role of the PMO.